Program Associate

Job Title : Program Associate

Reports to: Regional Director for Africa

The Program Associate provides support to the Program Management Team (PMT) in four key areas: program management; program budgets; program business development; and program outreach.

RESPONSABILITIES:

Program Management

• Assist in preparing and submitting required reports for donors and partners accurately and on time.
• Maintain contact lists and chronological lists of deliverables for all projects
• Work with program staff to reorganize program files and documents into a comprehensive electronic file management system, which can be accessed by all OICI staff.
• Facilitate travel arrangements for PMT and expatriate field staff
• Provide overall administrative support for the Program Management Team, and for other teams as available and needed

Program Budgets

• Assist in managing program finances including budget tracking,  projections and analysis
• Communicate any over/under expenditure observations and potential implementation issues to the program manager
• Ensure correct coding of expenses and required authorization before submission to the Finance Department.
• On a monthly basis, receive/review/analyze financial reports from the field and partners.

Program Business Development

• Conduct research for new business development and funding sources
• Monitor potential partners and donors policies and projects
• Serve as liaison for programs with the business development team on proposal tasks and background research
• Participate in proposal development meetings with partners and donors as needed

Program Outreach

• Monitor literature and recent developments relevant to OICI’s projects, including review of professional journals, and disseminate relevant information to program staff
• Attend events or conferences as needed to share OICI information and collect relevant information from other INGOs, partners, policymakers, and donors.

REQUIREMENTS:

• Master’s degree in related field (international relations, economics, political science, geography, or other social science)
• At least one year of experience in international development, preferably related to Africa
• Proficiency in Word, Excel, PowerPoint
• Excellent verbal and written communication skills
• Motivated self-starter; able to work independently, multi-task and meet deadlines